If you have ever planned an event, then you’re aware of how much effort is required in choosing the best location and setting up the tech. Also, it is important to make the event memorable for guests. Here’s something many of us do not realize that events can generate lots of waste and take massive amounts of energy.
It’s time for changes. The public is increasingly recognizing that an event doesn’t have to have a large environmental impact. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why not go green with your next event?
This number might shock you An average 3-day event with 500 guests can generate approximately 2,835 kilograms of waste and consume nearly 300,000 kWh of energy. It’s not just an enormous amount, but also an opportunity to make improvements.
Attendees today are concerned about sustainability. They want their favorite brands to be viewed as being sustainable. When you take steps toward sustainable event planning, you’re not just helping the planet you’re showing your audience that your values go beyond the screen or stage.
Simple Waste Management Strategies to reduce the amount of clutter
Let’s start with the waste. Even the most insignificant event can create lots of mess. There are single-use containers and food waste. There could also be printed brochures that no one has read. With some planning and a waste management system that is sustainable could be achieved.
Here are a few simple changes that will go a great distance:
1. Make the switch to compostable or reusable alternatives for plastic cups as well as other kitchen utensils.
2. Print-free: Use QR codes or event apps instead of printed programs.
3. Give away leftovers. If you are working with caterers you can ask them to donate any leftover food items to local charitable organizations.
4. Establish recycling stations: Facilitate the ability of visitors to dispose of items responsibly.
It’s not the perfection that counts, but growth. Each waste item that you can reduce or divert is an achievement.
How to manage energy like a pro (Without Becoming One)
You don’t have to be an engineer to make intelligent energy choices. Simply being conscious of the energy events consume is the first step to making a change. And when we talk about strategies for managing energy in events does not mean you have to sacrifice comfort or technology. It’s about being mindful of how you use them.
Here are some easy methods to cut down on energy consumption:
1. Select venues that have been certified as environmentally sustainable or that use sustainable energy sources.
2. For AV and displays for AV and displays, you should use LED lighting and energy-efficient equipment.
3. You can hold virtual or hybrid events in order to cut down on travel and venue costs.
4. Be simple: The most elegant setups often use less power anyway.
The aim is to create an experience that is as thrilling, yet uses fewer resources.
GreenUP Checklist – Your Secret Weapon
If you’re unsure how to begin using tools such as the GreenUP Checklist can make life significantly easier. The GreenUP Checklist breaks down steps to a sustainable event into easy-to-follow steps that can be done, whether it’s working with suppliers on eco-friendly material or encouraging guests to use public transport.
This checklist is based on the United Nations Sustainable Development Goals so that you can be sure you’re aligning your actions with something greater than your event.
It is possible to make a difference
Sustainable events don’t necessarily mean that you’re perfect but it does mean being deliberate. No matter if you only take one step or 10 steps, you’re helping to shift the event industry toward something better.
Your event will be remembered by its speakers, interactions and the fact that it did not appear old-fashioned or wasteful. Make sure that your attendees know that respect for the environment is a part of the event by guiding with purpose.
